Board of Management

Board of Management 2016 – 2019

 

Membership of Board of Management

16 October 2019 – 15 October 2022

Trustee nominees

Sr. Helen O’ Riordan, I.B.V.M. (chairperson)

Mr. Patrick Quigley

Ms. Barbara Foley

Mr. Daniel Gayer

 

Parent nominees

Ms. Annette Cahalane

Mr. Liam Gaynor

 

Teacher nominees

Ms. Siobhán O’ Donoghue

Ms. Aoife Doyle

The Secretary to the Board is Mr. Billy O’ Shea who attends meetings in a non-voting capacity.


Agreed Report of Board of Management meeting

Monday, 4 November 2019

Attendance

Mr. Gayer, Ms. Cahalane, Ms. O’ Donoghue, Sr. Helen, Mr. Gaynor, Ms. Doyle, Ms. Foley and Mr. Quigley.

As Secretary to the Board, Mr. O’ Shea also attended.

The part of the meeting dealing with the admission of students into 1st year, September 2020 was also attended by John O’ Leary (solicitor) and Noeleen Goggin (school secretary).

Sr. Helen formally welcomed all members to this, the first meeting of the new Board of Management. She expressed the hope that the Board would continue to work as a collective unit with the good of the school at the centre of all deliberations and decisions. She emphasised the need for confidentiality so that all matters could be discussed safely in an open and honest manner. She wished all members well and thanked them for agreeing to serve the school in this important role.

Minutes

The minutes of the last meeting (7 October 2019) were adopted following the proposal of Ms. O’ Donoghue, seconded by Mr. Quigley.

Admission of students into 1st year, September 2020

The Board allocated places in  accordance with its Admission Policy.

Draws were overseen by Mr. O’ Leary (solicitor).

Building Report

Mr. O’ Shea informed the Board that work had commenced on the GAA pitch to ensure compliance with minimum length requirements. He further reported that the PPP Co. was expected to outline its proposals for the rectification of the all-weather pitch in the coming days.

He reported on the recent meeting in Tullamore between representatives of the schools in PPP Bundle 5, DES, NDFA, FM Company and PPP Company. Such meetings will take place quarterly for each of the next 24 years and will be used to address any issues in the schools in the bundle.

Mr. O’ Shea informed the meeting that the Helpdesk continued to work very well.

Financial Report

The Board reviewed an Income and Expenditure Report covering the period from 1 September 2019 to 4 November 2019.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented a Child Protection Oversight Report covering the period since the last Board meeting on 7 October 2019 (included with the minutes of the meeting).

The meeting continued to review the checklist for child protection inspections.

School Planning / Teaching and Learning

Mr. O’ Shea briefed the meeting on the ongoing work of the School Planning Group in relation to CBAs and whole-school assessment.

A detailed analysis of the school’s 2019 Junior Certificate results was presented to members.

The recent experiment of allowing 6th year students to attend their parent-teacher meeting on an optional basis was discussed.

Health and Safety Report

The meeting was informed that Derek Madden (Health and Safety Manager) would visit the school on Monday, 11 November.

Mr. O’ Shea reported that the fire assembly points for 5th and 6th year students had been moved to avoid congestion in the area in front of the school.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The commencement of the 7 week term to Christmas
  • The forthcoming school show, “South Pacific”, in the National Opera House on 10/11/12 December
  • Multicultural Week in the school
  • The commencement of a review of Transition Year at staff level

Any other business

Ms. Cahalane informed the meeting of the Zeminar programme that would be of benefit to the health and wellbeing of TY students.

Ms. Foley welcomed the introduction of food safety training in TY.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Tuesday, 3 December 2019 at 4.30 p.m.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 5 November 2019.


The Board of Management annual report for 2018/2019 may be viewed by clicking here.


Agreed Report of Board of Management meeting

Monday, 7 October 2019

Attendance

Mr. Cummins, Ms. Cahalane, Ms. O’ Donoghue, Sr. Helen, Mr. Gaynor, Mr. MacGonagle and Mr. Quigley.

Apologies were received from Ms. Huelswitt.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (2 September 2019) were adopted following the proposal of Ms. O’ Donoghue, seconded by Ms. Cahalane.

Building Report

Mr. O’ Shea informed the Board that day-to-day maintenance issues were being very well dealt with by means of the Helpdesk that was now fully operational.

Members were informed that serious difficulties had arisen with both pitches. The GAA pitch was found by the school to be 4 metres short of the required minimum length of 130 metres. The all-weather pitch had many creases on it thereby rendering it unplayable for competitive matches. The Board asked that these matters be addressed as priority issues when Mr. O’ Shea meets NDFA, DES and PPP Co. officials in Tullamore on Tuesday, 8 October 2019.

Financial Report

The Board reviewed an Income and Expenditure Report covering the period from 1 September 2019 to 7 October 2019.

It was reported that the annual audit would take place on 18/19/20 November 2019.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented a Child Protection Oversight Report covering the period since the last Board meeting on 2 September 2019 (included with the minutes of the meeting).

The meeting continued to review the checklist for child protection inspections.

School Planning / Teaching and Learning

Mr. O’ Shea briefed the meeting on the areas for policy development and school self-evaluation in 2019/2020, as follows:

Policy AreaPriority
Suicide Prevention/Substance Use/Wellbeing5
Student Empowerment and Representation6
Leadership and Management (April 2020)7
Whole School Assessment2
SIP 2016-2020 Review1
School Improvement Plan post 20208
Class Teacher and Year Head System4
Uniform3
WhistleblowerTBC

Annual Report by the Board of Management to Families

A draft of this report was submitted to members for their consideration. Mr. O’ Shea reported that its contents would be presented at the forthcoming general meeting of parents on Monday, 14 October 2019. It was agreed to further consider the report at the next Board meeting.

Health and Safety Report

A report of the first visit of the year by Derek Madden (Health and Safety Manager) was read to the Board.

Mr. O’ Shea reported on a successful fire drill that had been conducted earlier on Monday, 7 October.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • Junior Certificate results that were issued to the school on Friday, 4 October
  • Start of Year School Mass
  • Completion of 1st year retreats organised by the Religion Department
  • The appointment of Head Girls, Students’ and Prefects’ Councils, prefects, Meitheal and Cara leaders for 2019/2020
  • The school website

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Monday, 4 November 2019 at 4.30 p.m.

As this was the last meeting of the current Board, Sr. Helen thanked all members for their tremendous work and commitment over the past three years, a time of immense challenge and change for the school with the move to the new building.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 15 October 2019.


Agreed Report of Board of Management meeting

Monday, 2 September 2019

Attendance

Mr. Cummins, Ms. Cahalane, Ms. O’ Donoghue, Sr. Helen, Mr. Gaynor and Mr. Quigley.

Apologies were received from Mr. MacGonagle and Ms. Huelswitt.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (27 May 2019) were adopted following the proposal of Ms. O’ Donoghue, seconded by Mr. Gaynor.

Building Report

The Board was informed of summer works in relation to the following matters:

  1. Leaks
  2. GAA pitch
  3. BMS
  4. Rainwater harvesting
  5. All-weather pitch
  6. Painting
  7. Maintenance

It was agreed that three members of the Board would join Mr. O’ Shea at a meeting with NDFA and PPP Co. personnel in the school on Tuesday, 3 September 2019 to review all building issues.

Financial Report

The Board reviewed an Income and Expenditure Report covering the period from 1 September 2018 to 31 August 2019. Based on this outcome and future projections, the Board approved its school budget for 2019/2020 for submission to the Trust Board.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented a Child Protection Oversight Report to the meeting covering the period since the last Board meeting on 27 May 2019.

Leadership and Management

Mr. O’ Shea presented the meeting with a report on the operation of the Leadership and Management Structure in the school in 2018/2019.

School Planning / Teaching and Learning

Mr. O’ Shea briefed the meeting on the ongoing introduction of Junior Cycle specifications.

School Insurance

The Board reviewed its level of insurance cover for 2019/2020.

Health and Safety Report

The meeting was informed of the first visit of the year by Derek Madden. A review of fire drill was conducted with the FM Company and a programme of improvement measures was agreed. It is planned to hold the next fire drill in October.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the Board:

  • The very pleasing Leaving Certificate results. The Board thanked all staff for their excellent support of students and congratulated them on the results.
  • The smooth resumption of the new school year
  • Total student enrolment for the year: 809
  • Arrangements for the election of a new Board of Management from 16 October 2019

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting of the Board was fixed for Monday, 7 October 2019 at 4.30 p.m.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 3 September 2019.