Board of Management

Board of Management 2016 – 2019

 

Membership of Board of Management

16 October 2019 – 15 October 2022

Trustee nominees

Sr. Helen O’ Riordan, I.B.V.M. (chairperson)

Mr. Patrick Quigley

Ms. Barbara Foley

Mr. Daniel Gayer

 

Parent nominees

Ms. Annette Cahalane

Mr. Liam Gaynor

 

Teacher nominees

Ms. Siobhán O’ Donoghue

Ms. Aoife Doyle

The Secretary to the Board is Mr. Billy O’ Shea who attends meetings in a non-voting capacity.


Agreed Report of Board of Management Meeting 

Monday, 16 November 2020

Attendance

Mr. Gayer, Ms. O’ Donoghue, Mr. Gaynor, Mr. Quigley, Sr. Helen, Ms. Doyle, Ms. Foley and Ms. Cahalane.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (20 October 2020) were adopted following the proposal of Ms. O’ Donoghue, seconded by Ms. Foley

Covid-19 Response Plan / Health and Safety

The meeting was presented with the report of a recent SSPS inspection which found the school to be in full compliance with all Covid-19 preventive measures. The Board thanked all staff who had worked so hard to achieve this high standard.

Mr. O’ Shea informed the meeting that LWR meetings continued to be held every Friday morning in order to address any Covid-19 concerns at school-level.

It was reported that a full fire drill was successfully conducted on Friday, 13 November 2020.

Building Report

Ongoing problems with many whiteboards were reported once again to the meeting. It was also noted that the BMS had not been installed over the mid-term break as promised. It was agreed that both matters be pursued by Mr. O’ Shea with the FM Company.

Report from Finance Sub-Committee

Mr. Gaynor presented the meeting with a full Income and Expenditure Report in respect of the financial year to date. It was agreed to circulate sections of the draft audit report to members for discussion and approval at the December meeting.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 20 September 2020.

School Planning / Teaching and Learning

The meeting was informed that the School Planning Group now meets every Tuesday morning. The group is currently reviewing policy on the use of mobile phones in school by students.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • The work of the Academic Council and the forthcoming virtual Academic Awards ceremony on 17 December
  • Forthcoming Christmas reports
  • Leaving Certificate 2020 written examinations being held in the school

Any other business

In response to a query, Mr. O’ Shea advised that the school was trying to strike the correct balance between heating the building and ensuring proper ventilation in all rooms.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting was scheduled for Monday, 7 December 2020 at 16.30 in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 17 November 2020.


Agreed report of Board of Management Meeting 

Tuesday, 20 October 2020

Attendance

Mr. Gayer, Ms. O’ Donoghue, Mr. Gaynor, Sr. Helen, Ms. Doyle, Ms. Foley and Ms. Cahalane.

Apologies were received from Mr. Quigley.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (22 September 2020) were adopted following the proposal of Mr. Gaynor, seconded by Ms. Doyle

Covid-19 Response Plan / Health and Safety

The meeting was informed that there had been one further positive Covid-19 case in the school community since the last meeting but that HSE/Public Health did not identify any close contacts that would have required any further action.

The Board noted the change to a 40 minute staggered lunch for the duration of Covid-19 preventive measures as well as a number of changes to the guidelines for students in relation to desk-cleaning.

Mr. O’ Shea reported that weekly meetings were taking place with LWRs and other support staff and that all issues arising were discussed and addressed at these meetings. He expressed his deep appreciation of the support from the full school community in dealing with the threat posed by Covid-19.

Building Report

The Board was informed that work on the rectification of the hockey pitch had been completed and that certification was expected within 90 days.

It was also reported that the BMS would be commissioned over the mid-term break.

Ongoing problems with many whiteboards were reported to the meeting. It was agreed that this matter be pursued by Mr. O’ Shea with the FM Company.

Report from Finance Sub-Committee

Mr. Gaynor and Mr. O’ Shea reported that the annual audit was taking place at the present time and that a full Income and Expenditure Report would be presented at the next meeting.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 22 September 2020.

Annual Report from the Board of Management

Following discussion and amendments to the draft report, the Board formally ratified its Annual Report to the School Community in respect of 2019/2020. It was agreed to highlight this report in a letter to families and that it be placed on the school website.

School Planning / Teaching and Learning

The meeting was informed that work would re-commence on school planning, school self-evaluation and the further development of teaching and learning immediately after mid-term. Mr. O’ Shea stated that the School Plan, now running to 432 pages, had been fully updated in recent weeks and was available on the school website.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • The forthcoming mid-term break and Halloween Dress Up events
  • The recent School Prayer Service and John Paul 11 Awards
  • The election of members to the Students’ Council for the year
  • The appointment of Eileen Roe and Sinead Mythen as Head Girls for the year – formally approved by the Board
  • The presentation of certificates to TY students for 2019/2020
  • The posting out of 1st year offers for 2021/2022 on 10 November

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting was scheduled for Monday, 16 November 2020 at 16.30 in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 3 November 2020.


Please click here to view the Board of Management Annual Report for 2019/2020


Agreed Report of Board of Management Meeting 

Tuesday, 22 September 2020

Attendance

Mr. Gayer, Ms. O’ Donoghue, Mr. Gaynor, Sr. Helen, Ms. Doyle, Ms. Foley and Mr. Quigley.

Apologies were received from Ms. Cahalane.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (17 August 2020) were adopted following the proposal of Mr. Gaynor, seconded by Ms. O’ Donoghue.

School Re-opening

Mr. O’ Shea informed the Board of the following:

  • That school was operating smoothly in line with the Covid-19 Response Plan
  • That one student had tested positive for Covid-19 but that no casual or close contacts were identified as the student in question did not attend school during her assumed infectious period
  • That mask-wearing and hand-sanitising by students and staff were of a very high order
  • That students needed to be reminded very often of the need for social distancing
  • That weekly meetings with the LWRs were progressing well
  • That a new model of inspection of schools in relation to Covid-19 measures was shortly to be put in place
  • That school activities were resuming in a safe manner e.g. TY trips and 1st year retreats
  • That Derek Madden was continuing his visits to the school and that he was inspecting cleaning records upon each visit

Building Report

The Board was very pleased to hear that work on the hockey pitch would be completed within a fortnight. The meeting was informed that weekly meetings between school representatives and the FM were continuing and that these meetings would also be attended by senior Sensori and PPP Co. representatives every four to five weeks in a further attempt to address ongoing issues.

Admission Policy

The Board discussed aspects of the Admission Policy following its ratification by the Loreto Trust Board. It was agreed to keep the policy under ongoing review.

Child Protection Procedures and Oversight Report

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 17 August 2020.

Financial Report

Mr. Gaynor and Mr. O’ Shea presented the Board with an Income and Expenditure Report covering the period from 1 September 2019 to 31 August 2020 as well as a draft budget for 2020/2021. Budget proposals were formally approved by the Board for submission to the Loreto Trust Board.

School Insurance, 2020/2021

The Board reviewed its insurance cover for the new school year.

School Planning / Teaching and Learning

The meeting was informed that work would re-commence on school planning, school self-evaluation and the further development of teaching and learning in the coming fortnight, once all Covid-19 safety measures were fully implemented and working smoothly.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • The start of year Prayer Service on Thursday, 1 October – being streamed from the Sports Hall to all classrooms
  • The recent presentation of badges to all class prefects
  • The imminent re-commencement of work by the Academic Council

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting was scheduled for Tuesday, 20 October 2020 at 16.30 in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 29 September 2020.