Board of Management

Board of Management 2016 – 2019

 

Membership of Board of Management

16 October 2019 – 15 October 2022

Trustee nominees

Sr. Helen O’ Riordan, I.B.V.M. (chairperson)

Mr. Patrick Quigley

Ms. Barbara Foley

Mr. Daniel Gayer

 

Parent nominees

Mr. Liam Gaynor

Ms. Iris Johnston

 

Teacher nominees

Ms. Laura Pheasey

Ms. Aoife Doyle

The Secretary to the Board is Mr. Billy O’ Shea who attends meetings in a non-voting capacity.


Agreed Report of Board of Management Meeting 

Monday, 13 December 2021 

Attendance

Mr. Gaynor, Mr. Quigley, Ms. O’ Donoghue, Ms. Foley, Ms. Johnston, Sr. Helen and Ms. Doyle.

Apologies were received from Mr. Gayer.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (18 November 2021) were adopted following the proposal of Mr. Quigley, seconded by Ms. Doyle.

Covid-19 Response Plan / Health and Safety

The meeting was informed that the trip to Germany had been deferred due to Covid concerns.

It was reported that the 6th year Christmas Show and Carol Service would both take place online.

Mr. O’ Shea advised the Board that the LWR Committee continued to meet every Friday and that 42 such meetings had taken place since August 2020.

Building Report

Mr. O’ Shea informed members that the fortnightly meetings with the FM Company and NDFA officials continued to go very well.

It was reported that remaining issues with the BMS were due to be resolved in January 2022.

1st Year Admissions, September 2022

The Board considered reviews in respect of students whose parents/guardians had requested same.

Report from Finance Sub-Committee

An Income and Expenditure Report was presented to the meeting covering the period from 1 September 2021 to date.

Student Care 

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 18 November 2021. A copy of the report is attached to the minutes.

The Board was advised that no case of bullying was currently unresolved. He reported that the Student Support Team continued to be active and that a “One Kind Word” campaign was being held in school in December.

School Planning / Teaching and Learning

The Board was informed that the structure of the 1st year curriculum and timetable continued to be under discussion by the School Planning Group. Good progress was reported on the content of the proposed LCAP for September 2022.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • Recent correspondence from the Loreto Education Trust Board in relation to the future trusteeship of Loreto schools. It was agreed to return to this matter at the next meeting.
  • The successful completion of the school show, “Calamity Jane”, for which all cast and crew were warmly commended by the Board
  • The successful completion of online parent-teacher meetings in respect of 3rd and 5th year students
  • Plans for a live online information meeting for incoming 1st year students and their parents on 25 January 2022

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

Sr. Helen extended her best wishes for Christmas and the New Year to all members and thanked the Board for its great work and commitment in 2021.

The next meeting was scheduled for 16.30 in the school on Monday, 17 January 2022.

 

Billy O’ Shea,

Secretary to Board of Management.

Monday, 20 December 2021


Agreed Report of Board of Management Meeting 

Thursday, 18 November 2021

Attendance

Mr. Gaynor, Mr. Quigley, Ms. O’ Donoghue, Ms. Foley, Mr. Gayer, Ms. Johnston and Ms. Doyle.

Apologies were received from Sr. Helen. In her absence, the meeting was chaired by Mr. Quigley.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (18 October 2021) were adopted following the proposal of Ms. Foley, seconded by Ms. O’ Donoghue.

Covid-19 Response Plan / Health and Safety

The meeting was informed that 100% capacity on buses had been restored and that many extra-curricular activities were continuing e.g training, matches.

Whilst a safe and very beneficial 6th year parent-teacher meeting had been held in-person on 10 November, it was decided that future meetings would be held online due to the updated public health advice.

Mr. O’ Shea advised that a trip to Germany for 38 students and 3 teachers was planned for mid-December in line with DES guidelines. It was agreed to keep the trip under review in light of the current Covid situation.

Building Report

Mr. O’ Shea informed members that the fortnightly meetings with the FM Company and NDFA officials continued to go very well.

It was reported that actuators had to be checked for all rooms following the commissioning of BMS software and that this work would be completed by early January 2022.

Additional planting of shrubs was completed in recent days.

Report from Finance Sub-Committee

Mr. Gaynor presented the meeting with a letter outlining the main points from the auditor’s report for 2020/2021. On his proposal, seconded by Ms. Foley, the meeting approved the auditor’s report for the past year.

An Income and Expenditure Report was presented to the meeting covering the period from 1 September 2021 to date.

Student Care 

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 18 October 2021. A copy of the report is attached to the minutes.

He reported that the Student Support Team had been very active and that an Anti-Bullying Awareness Week was planned for 22 to 26 November 2021.

School Planning / Teaching and Learning

The Board was informed that the structure of the 1st year curriculum and timetable was under discussion by the School Planning Group.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • The implementation of the enrolment process for 1st year, September 2022 in relation to 328 applications received
  • The forthcoming school musical, “Calamity Jane”
  • Themed weeks in the school e.g. Maths, Science, Gaeilge 24, Anti-Bullying, Inclusion

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting was scheduled for 16.30 in the school on Monday, 13 December 2021.

 

Billy O’ Shea,

Secretary to Board of Management.

Monday, 22 November 2021


Agreed Report of Board of Management Meeting 

Monday, 18 October 2021 

Attendance

Mr. Gaynor, Mr. Quigley, Sr. Helen, Ms. O’ Donoghue, Ms. Foley, Mr. Gayer and Ms. Doyle.

Apologies were received from Ms. Johnston.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (20 September 2021) were adopted following the proposal of Mr. Gayer, seconded by Mr. Quigley.

Covid-19 Response Plan / Health and Safety

The meeting was advised that school life was progressing smoothly and in compliance with the Covid-19 Response Plan. An increasing number of extra-curricular activities were reported to be underway. Mr. O’ Shea informed the meeting of the increased difficulty in enforcing social distancing between students.

Decisions in relation to measures to be applied after 22 October were awaited.

Building Report

Mr. O’ Shea informed members that the fortnightly meetings with the FM Company and NDFA officials continued to go very well and that many issues were being dealt with efficiently.

It was expected that BMS issues would be finally resolved over the mid-term break as well as the installation of additional solar panels.

Report from Finance Sub-Committee

Mr. Gaynor informed members that the annual audit was underway and that a full income and expenditure account would be presented at the next meeting when the year-end process had been completed.

Details of the school’s insurance cover were presented by Mr. O’ Shea.

Annual Report to Families

The meeting formally approved the contents of its 2020/2021 annual report to families.

Student Care 

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 20 September 2021. A copy of the report is attached to the minutes.

The Board formally reviewed its anti-bullying policy in compliance with DES requirements. Additionally, an improvement plan was agreed for implementation in 2021/2022.

School Planning / Teaching and Learning

The Board formally approved the proposal from the School Planning Group to introduce the Leaving Certificate Applied Programme from September 2022.

Mr. O’ Shea informed members of the new CLASS hours – Covid Learning and Support Scheme – for the year.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • The gradual resumption of training, matches, debates, trips and school show rehearsals – all warmly welcomed by the Board
  • The closing of applications for 1st year, September 2022 on 22 October 2021
  • Forthcoming CATs for 1st and TY students
  • The successful completion of start-of-year masses for all year groups in Clonard Church
  • The visit of Bishop Ger Nash to the school on 15 October 2021

Any other business

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting was scheduled for Thursday, 18 November 2021 at 16.30 in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 19 October 2021.


Agreed Report of Board of Management Meeting 

Monday, 20 September 2021 

Attendance

Mr. Gaynor, Mr. Quigley, Sr. Helen, Ms. O’ Donoghue, Ms. Foley, Mr. Gayer and Ms. Johnston.

Apologies were received from Ms. Doyle.

As Secretary to the Board, Mr. O’ Shea also attended.

Sr. Helen formally welcomed Ms. Iris Johnston to the Board as the new parent nominee.

Minutes

The minutes of the last meeting (24 August 2021) were adopted following the proposal of Mr. Quigley, seconded by Ms. Foley.

Correspondence

Mr. O’ Shea drew the attention of the meeting to the new style DES website and to the list of circular letters contained therein. He mentioned circular 0047/2021 relating to new arrangements for a reduced school day in respect of some students.

Covid-19 Response Plan / Health and Safety

The meeting was advised that school life was progressing smoothly and in compliance with the Covid-19 Response Plan. Permission had been given for matches to re-commence in accordance with protocols for each sport. It was reported that a voluntary and anonymous survey of the student body in the school had revealed very high levels of vaccine uptake ranging from 77% to 96%.

A further easing of restrictions is expected in October.

Building Report

Mr. O’ Shea informed members that the fortnightly meetings with the FM Company and NDFA officials were going very well and that many issues were being dealt with efficiently.

It was reported, however, that matters relating to the BMS and leaks remained unresolved and that these would continue to be addressed at future meetings.

Report from Finance Sub-Committee

Mr. Gaynor and Mr. O’ Shea presented the meeting with a full Income and Expenditure Report in respect of the 2020/2021 financial year. A budget for 2021/2022 was formally approved upon the proposal of Mr. Gaynor, seconded by Mr. Gayer.

It was stated that the audit would be conducted in the week beginning 11 October 2021.

Leadership and Management

The meeting formally approved a revised set of roles and responsibilities for Assistant Principals following the completion of a mini review with staff.

It was agreed to proceed immediately with a competition to fill current vacancies.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 24 August 2021. A copy of the report is attached to the minutes.

School Planning / Teaching and Learning

Mr. O’ Shea reported that the School Planning Group had compiled the following areas for development in 2021/2022:

Target 1 To review the school’s compliance with the requirements of the Anti-Bullying Procedures for Primary and Post-Primary Schools (2013)
Target 2 To review the school’s Wellbeing practices, in particular for students with very high levels of need, with reference to the Wellbeing Policy Statement and Framework for Practice 2018-2025
Target 3 To develop and implement a whole-school approach to teaching study skills
Target 4 To review the school curriculum at both junior and senior cycles and to make provision for any additional programme deemed necessary e.g. Leaving Certificate Applied
Target 5 To review the structure of each school day with regard to the duration of classes (40 minutes or 60 minutes), length of lunch break, provision for extra-curricular activities and any associated matters of concern e.g traffic management at the end of the day
Target 6 To consider what positive learnings should be applied to school practices as a consequence of dealing with the Covid-19 pandemic
Target 7 To review the process by which Head Girls are appointed

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • A student enrolment of 873 as of the date of the meeting
  • The Parents’ Association AGM being held on 20 September
  • The Autumn General Meeting of Parents to be held on a date to be confirmed in October
  • Outline proposals for school tours to Spain and Paris at Easter 2022, subject to full compliance with all Covid-19 protocols – approved by the meeting
  • Arrangements for the Start of Year Masses on 28/29/30 September
  • Retreats for 1st year students in October
  • The staging of the musical Calamity Jane in the National Opera House on 7/8/9 December, again subject to all Covid-19 measures – approved by the meeting

Any other business

The meeting was updated on the arrival of additional CO2 monitors.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting was scheduled for Monday, 18 October 2021 at 16.30 in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 21 September 2021.


Agreed Report of Board of Management Meeting 

Tuesday, 24 August 2021 

Attendance

Mr. Gaynor, Mr. Quigley, Sr. Helen, Ms. Doyle, Ms. Foley, Mr. Gayer and Ms. Cahalane.

Apologies were received from Ms. O’ Donoghue.

As Secretary to the Board, Mr. O’ Shea also attended.

Minutes

The minutes of the last meeting (15 June 2021) were adopted following the proposal of Mr. Quigley, seconded by Mr. Gaynor.

Covid-19 Response Plan / Health and Safety

The meeting formally ratified an updated Covid-19 Response Plan for the year ahead. Approval was also given for amended guidelines for students, staff and parents. The meeting was advised that the full school community would be made aware of these documents by means of letters to families, emails to staff and students, staff meetings and Introduction Meetings for each year group.

The Board was informed that Derek Madden (Health and Safety Manager) had cleared all documents during his first to the school for the new year. Mr. O’ Shea further advised the meeting that weekly LWR meetings would continue for as long as necessary.

Building Report

Mr. O’ Shea and Sr. Helen reported that meetings had been held with FM, PPP Co. and NDFA officials on 16 June, 9 July and 20 August.

It was noted that the FM staff had been increased by the appointment of an additional member who is a qualified painter/decorator.

Mr. O’ Shea advised that 10 classrooms and much of the ground floor corridor had been painted over the summer and that the school buildings and grounds were in a very good condition for the commencement of the new school year.

It was reported, however, that matters relating to the BMS and leaks remained unresolved.

Report from Finance Sub-Committee

Mr. Gaynor and Mr. O’ Shea presented the meeting with a full Income and Expenditure Report in respect of the financial year to date. The meeting agreed with a recommendation from the auditors and the Loreto Trust Board that the audit for 2020/2021 be conducted in a modified format that would be fully compliant with all DES and FSSU requirements.

It was agreed to consider a draft budget for 2021/2022 at the next meeting.

Child Protection Procedures and Oversight Report 

Mr. O’ Shea presented the Board with a Child Protection Oversight Report covering the period since the last meeting on 15 June 2021.

School Planning / Teaching and Learning

Mr. O’ Shea reported that the School Planning Group would reconvene in September and work in accordance with DES circular 0033/2021. Areas for consideration would include:

  • curriculum i.e., effects of new JC, LCAP
  • 1-hour classes
  • whole-school approach to teaching study skills
  • learnings from the pandemic experience

Leadership and Management

The meeting was informed that the school would have one new AP1 position and one new AP2 position from 1 September 2021. It was agreed to review posts and responsibilities at the next meeting following a consultation process with the teaching staff.

The Board was presented with an Annual Report on the Leadership and Management Structure in the school for 2020/2021.

Principal’s Report

Mr. O’ Shea made mention of the following in his report to the meeting:

  • Arrangements for the commencement of the new school year
  • Student enrolment details for the year
  • Ongoing negotiations with Wexford Hockey Club for the use of the pitch in the long term

Any other business

Members thanked Ms. Cahalane for her great contribution to the Board over the past four years on this, the occasion of her last meeting.

The Board discussed the contents of its Agreed Report to be placed on the school website by Mr. O’ Shea.

The next meeting was scheduled for Monday, 20 September 2021 at 16.30 in the school.

 

Billy O’ Shea,

Secretary to Board of Management.

Tuesday, 31 August 2021.